Easy Signature is a digital signature software (e-signature) that allows digital signing of any type of file. It enables the replacement of time-consuming and costly paper-based approval processes with fast and fully digital ones.
It is a user-friendly (tailor made for business/organizations) application for intra security document management, document approval workflow and digital identification for companies and organizations.
It is an initiative to make the world greener and make everyday document management easier.
Many Business and organizations still print hard copies when a signature authorization is required on a document, which requires a physical routing for signatures. This manual paper workflow increases organizational costs, requires additional time, and prohibits a business from realizing the true profit of a fully electronic workflow.
A digital signature, or electronic signature (e-signature), uses a symmetric cryptography and provides more security than a handwritten signature, because it attests to the identity of the signer as well as the integrity of the document. The smallest
amount of change in the document will make the digital signature verification process fail.
This is done by a mathematical scheme to establish the validity of a digital message or document and protect it from tampering. This scheme normally uses PKA (Public Key Algorithms) to digitally sign the message or document and a PKI (Public Key Infrastructure) to bind digital identities to physical identities.
What is important to know in general about digital signature solutions is the following:
"It is not possible for any vendor to offer a turnkey 'FDA 21 CFR Part 11 compliant system'. Any vendor who makes such a claim is incorrect. Part 11 requires both procedural controls (i.e. notification, training, SOPs, administration) and administrative controls to be put in place by the user in addition to the technical controls that the vendor can offer. At best, the vendor can offer an application containing the required technical elements of a compliant system." (check this with FDA or other ISO regulatory)
This means that any other solutions that claims that they are "CFR Part 11 compliant system" or ISO XXX compliant are lying to you, to make you purchase their expensive solution.
The bottom line is that most digital signature software that uses correct PKI technology (free or commercial) does have required technical elements of a compliant system. The difference is that the very expensive solutions have better sales people and sales oriented WebPages. It is important that you check all the requirements to be compliant and create your own procedures and documentation and do not rely on specific software.
Easy signature does have the required technical elements of a compliant system. Got to our services menu to read more.
2) You will need to appoint at least one "Signature Issuer Responsible" (SIR) and obtaining a certificate. Contact Easysoft for a certificate on
(Please add your unsigned certificate information (*.UCI) file to the email. Readmore)
3) IDSoft controls the identity of the SIR and hands out an offical certificate.
4) The SIR approves the identity of an employee or member of the
organization and certifies their digital signature using the official
Everyone in your organization can create personal uncertified
signature information and send it to the SIR to obtain a private
5) You can now start using the Easysignature software in your organization to sign any type of document.
Read more in the tabs (top of the page) and watch our tutorial page to get started.
Create and customize digital identification/digit signature for everyone in your company/organization.
No need to rely on external service (Bank ID, online servers etc). No continuous cost per license/user/year (onetime fee only)
Easy Signature is typically deployed in your organization in a matter of hours.
(Click on the images to enlarge)
Use your digital signature or digital identification with easy signature to sign any type of file. Multiple signatures can be done on a document (one after another). The result is one file that contains the embedded document with a standard front page that contains additional information as title, project id etc. In addition you can create workflow for series of approvers and an audit trail with automatic email notification.
Anyone can verify the signature and content integrity anywhere at anytime - with a simple click.
(Click on the images to enlarge)
Easy Signature is made by quality managers for quality managers to resolve real problems.
Easy Signature provides:
It is important to know the pros/cons of different solutions on the market before you decide on a solution.
Open/free solutions under GPL license
How does it work?
This is a too big topic to cover. Read more in the link list at the home page.
Commercial online (Webb-based) solutions
How does it work?
Core functionality of the most online digital signing solutions is more/less as described below (to give you a general understanding):
1) You upload a document to an external server.
Notice: This is someone else server. Claimed to be secure by provider etc, and usually are. But we recommend you to read the license agreement thoroughly, before sending intellectual property to external servers.
2) Your document is converted into a PDF (if it is possible to convert it).
3) You will add your signature to the PDF. The Solutions usually have a user-friendly online graphical interface.
Notice: Your signature is still an image inside a PDF, and is not really digitally safe in this point.
4) The online server saves the following information (who signed what and when) in their internal database.
5) The final PDF (with pictures of your signature) is digitally signed, by the online service digital certificate (not your unique digital imprint/certificate). This is how the digital integrity is maintained.
Notice: You can buy such a certificate yourself and sign PDF:s, using adobe for ~480$. Some configuration etc is needed, but it is possible (digital hierarchical trust cannot be maintained if everyone uses the same certificate).
Other commercial solutions